Enhancing VA Procedural Care with a Smarter, Safer Approach

How LiveData Procedure Suite Manager™ streamlines scheduling, improves communication, and enhances patient safety in out-of-OR procedures at the VA.  

The Department of Veterans Affairs (VA) strives to provide high-quality care, but disconnected scheduling for out-of-OR procedures – such as interventional radiology and endoscopy procedures – often creates major inefficiencies.   

These service lines often struggle with the complexity and time-consuming nature of managing procedure rooms, which require careful coordination of staff, anesthesia services, equipment, and supplies. 

Without a shared system, departments operate in silos, leading to scheduling conflicts, challenges with anesthesia resources, and fragmented patient information. These gaps increase delays, operational costs, and the risk of medical errors. 

This lack of coordination also burdens staff with manual scheduling and data entry, pulling the critical focus away from patient care. Veterans also face frustrating experiences, navigating different systems and encountering delays. Without centralized data tracking, the VA struggles to monitor performance and compliance.  

Thankfully, there is a streamlined solution that solves communication issues by allowing clinic schedulers to view procedure room availability in real-time without multiple phone calls, emails, and endless keystrokes in the EHR. 

LiveData Procedure Suite Manager™ for the VA 

Provided by leading health IT solutions companies DSS and LiveData to the VA, LiveData Procedure Suite Manager™ streamlines processes, increases room utilization, reduces cancellations, mitigates the impact of staff shortages, improves communications, and enhances patient safety in hospital service lines such as cardiology, endoscopy, pulmonology, and radiology.  

The LiveData Procedure Suite Manager™ suite consists of four main components: 

1. LiveData Patient Flow™ and LiveData Family Waiting Board™ with Procedure Mobile Messenger: Tracks patient movement and communicates with families through HIPAA-compliant displays and text messages.
    
2. LiveData Procedure-Dashboard™ with Active Time Out®: Automates safety checklists and integrates EHR data for improved workflow and patient safety. 
   
   
3. LiveData Procedure-Schedule Board™: Replaces whiteboards with dynamic, real-time displays of the day's schedule, enabling quick rescheduling and room assignment changes. 
   
   
4. LiveData Procedure Suite Manager Analytics™: Transforms operational data into actionable insights for quality, compliance, and efficiency improvements. 
   
   

Benefits for the VA 

Overall, the LiveData Procedure Suite Manager™ improves operational efficiency, patient safety, and communication within hospital service lines like cardiology, endoscopy, pulmonology, and radiology, where procedural volume is high. 

• Enhanced Communication and Transparency: The suite of solutions provides improved communication and transparency for both staff and patients' families. This is achieved through features like patient flow boards, family waiting boards with mobile messaging, and real-time schedule updates. 

• Patient Safety and Active Time Out: The solution automates the procedure safety checklist and integrates patient EHR data, ensuring everyone in the room is aligned on safety protocols. 

• Real-Time Scheduling and Resource Management: The solution replaces traditional whiteboards with dynamic, real-time displays of the day's procedure caseload, enabling charge nurses and staff to manage schedules, cancellations, and room assignments efficiently.  

• Actionable Analytics: The solution transforms real-time operational data from the EHR into actionable insights regarding quality, compliance, and efficiency. This eliminates the need for manual data export, formatting, and import. 

• Supporting the VA's High Reliability Organization (HRO) Journey: This suite of solutions helps the VA on its HRO journey by enhancing patient safety, improving communication, and streamlining processes.  

• Addressing Community Care Costs: This suite of solutions optimizes scheduling and resource allocation, enabling the VA to provide more in-house care and reduce the reliance on costly community care options.  

By implementing LiveData Procedure Suite Manager™, the VA can overcome the challenges of fragmented scheduling, inefficient resource management, and communication gaps in out-of-OR procedures.   

This comprehensive solution enhances operational efficiency, improves patient safety, and streamlines workflows, allowing providers to focus on delivering high-quality care to Veterans. With real-time scheduling, automated safety protocols, and actionable analytics, the VA can optimize resources, reduce delays, and support its journey toward becoming an HRO. 

Click here to learn more about this solution for the VA. Contact us today to schedule a demo of the LiveData Procedure Suite Manager™.